Privacy Policy

Effective Date: February 16, 2026
Last Updated: February 16, 2026

Old Port Jazz Society (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and protect your information when you visit our website (“Site”), inquire about our services, or book us for an event.

By using our Site, you agree to the terms of this Privacy Policy.

1. Information We Collect

A. Information You Provide to Us

We may collect personal information when you:

Submit a booking inquiry
Fill out a contact form
Sign up for our email list
Download media or press materials
Enter into a performance agreement
Make a payment or deposit

Information collected may include:

Name
Email address
Phone number
Event details (date, venue, location, guest count, etc.)
Billing information
Business or organization name (if applicable)
Any other information you voluntarily provide

B. Automatically Collected Information

When you visit our Site, we may automatically collect certain information, including:

IP address
Browser type
Device type
Pages visited
Time spent on pages
Referring website
Cookies and tracking technologies

2. How We Use Your Information

We use the information we collect to:

Respond to booking inquiries
Provide event quotes and proposals
Enter into performance agreements
Process payments and deposits
Communicate about event logistics
Send promotional or informational emails (if you opt in)
Improve our website and marketing efforts
Comply with legal obligations

We do not sell your personal information.

3. Email Communications

If you subscribe to our email list, we may send:

Performance updates
Public show announcements
Booking availability updates
Promotional offers
News about upcoming events

You may unsubscribe at any time by clicking the “unsubscribe” link in any email.

4. Payment Processing

Event deposits and payments may be processed through secure third-party payment providers. We do not store full credit card information on our servers.

Please review the privacy policies of the payment platforms we use for more information about how they handle your data.

5. Cookies & Tracking Technologies

Our website may use cookies or similar tracking technologies to:

Analyze website traffic
Improve user experience
Measure marketing performance
Support advertising campaigns (if applicable)

You may disable cookies through your browser settings; however, some parts of the Site may not function properly.

6. Third-Party Services

We may use trusted third-party services for:

Website hosting
Email marketing
Payment processing
Scheduling tools
Analytics (such as website traffic tracking)
Social media integrations

These third parties may collect information in accordance with their own privacy policies. We are not responsible for their privacy practices.

7. Data Sharing

We may share your information:

With service providers who assist in operating our business
If required by law or legal process
In connection with a business transfer or restructuring

We do not sell or rent your personal data.

8. Data Security

We take reasonable technical and administrative measures to protect your personal information. However, no method of internet transmission or electronic storage is completely secure.

9. Your Rights

Depending on your location, you may have the right to:

Request access to your personal information
Request correction of inaccurate information
Request deletion of your personal data
Opt out of marketing communications

To exercise these rights, contact us at the information below.

10. Children’s Privacy

Our services are not directed to individuals under the age of 13, and we do not knowingly collect personal information from children.

11. Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted on this page with a revised “Last Updated” date.

12. Contact Information

If you have questions about this Privacy Policy, please contact:

Old Port Jazz Society info@oldportjazz.com